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Virtual meetings are becoming more popular for a variety of reasons, whether it’s because they reduce time and cost by reducing travel costs, allow board members greater flexibility, or increase communication. Virtual meetings can offer many advantages however there are some drawbacks. Virtual meetings can be just as effective as traditional meetings when they’re well-planned. However, there are a few things to take into consideration when planning and hosting these events.

Make sure everyone is using the right software and equipment. It can be difficult to keep everyone interested when technical preparing the virtual board meeting problems prevent them from communicating with each other and watching presentations using their cameras. To avoid these problems it’s a good idea to provide all attendees with detailed instructions on how to examine their cameras and microphones before the meeting starts.

Plan an agenda in advance to help keep the discussion focused. Boards can get entangled in a conversational snafu if you don’t have a schedule to guide the meeting. Make sure that every topic is covered within the time limit to keep your attendees from feeling like nothing got done or that their time was squandered.

It is difficult to replicate the camaraderie experienced during board meetings in person. There are ways to enhance your virtual experience by adding engaging and fun activities like breaks or a game. Utilize feedback loops on a regular basis to gather data about how directors and members are participating in the meeting. Find out what works and what doesn’t work, and what could be improved.